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Metal Technologies Inc. Administrative Assistant in Three Rivers, Michigan

General Summary:

Under the direction of the Human Resources Manager, will be responsible for providing administrative support to the TRG management staff including Accounting, Production Control, and Human Resources.

Principle Duties and Responsibilities:

  • Provide back up and regular administrative support to various departments including Human Resources, Quality, Production Control, Shipping, Engineering, Accounting, etc.

  • Transfer outgoing shipments from previous day(s) to Corporate Accounting for customer invoicing

  • Enter and/or review production data from previous day(s)

  • Match all purchase orders with receivers (packing slips), file original paperwork, and assist Corp Accounts Payable when required

  • Enter Purchase requisitions into Odyssey

  • Maintain and distribute various supplier related information such as receiving activity, pricing reconciliations, and delivery performance.

  • Process hourly payroll including special payrolls such as vacation payouts and bonuses.

  • Help the HR Manager in running an effective, professional and proficient office environment.

  • Greet visitors and answer telephone and direct calls to proper individuals

  • Responsible for processing overnight mailings, FedEx and UPS packages and all miscellaneous shipments.

Knowledge, Skill, and Ability Requirements:

  • Must have working knowledge of personal computers and compatible software including MS Windows, Outlook, Excel, Word and Power Point.

  • Knowledge of various office equipment, i.e. fax machines, copiers, printers, etc.

  • Working knowledge of General accounting functions

  • Previous experience with payroll rules, regulations, and processes.

  • Must have excellent written, verbal and interpersonal skills to deal effectively with diverse groups of people

  • Must be multi-tasked, flexible and able to prioritize projects efficiently

  • Must be detail oriented and highly organized

  • Ability to have a high degree of accuracy and confidentiality

  • Must be a self-starter, efficient and energetic

    Working Conditions

  • The Administrative Assistant will reside in the office, however, could be in the plant from time to time. Must be able to adhere to conditions of the plant.

    Physical Requirements

  • Must be able to remain in a stationary position 90% of the time.

  • Must be able to move about inside the office & plant, access file cabinets etc.

  • Constantly operates a computer and other office productivity machinery such as calculator, copy machine and printer.

  • Must be able to frequently communicate with employees and other individuals in person and telephone.

    Education and Experience Requirements:

  • High School diploma or equivalent required

  • 2-4 years in an accounting and/or payroll role, preferable in a manufacturing environment

  • 2-4 years in an administrative support role, preferable in a manufacturing environment

  • Associates Degree in business related field is a plus

Competencies (Management Support):

  • Adaptability

  • Applied Learning

  • Contributing to Team Success

  • Customer Focus

  • Follow-up

  • Planning and Organizing

  • Work Standards

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

External Company Name: Metal Technologies Inc.

Street: 429 4th Street