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Beaumont Health System Department Secretary in Royal Oak, Michigan

div bspanGENERAL SUMMARY: /span/bspan/spanspan/spanspanProvides assistance and support by performing various confidential secretarial, administrative and assistant responsibilities for other managers and staff./spanspan/spanbspanESSENTIAL DUTIES:/span/bspanspan /spanspan /span/spanspan1.Provides research and administrative support for special projects/spanspan2.Prepares data on projects and studies /spanspan3.Composes correspondence, memos, reports as instructed./spanspan4.Takes shorthand, dictation and/or transcribes from handwritten material or Dictaphone./spanspan5.Using word processor, types, formats, edits, proofreads, and reproduces a variety of material including correspondence, memos, reports, charts, statistics, minutes, etc./spanspan6.Faxes, collects, organizes, files, and electronically scans documents./spanspan7.Electronically maintains appointment calendars and meeting rooms./spanspan8.Prepares for meetings, notifies participants, prepares agenda, takes and transcribes minutes of special committee meetings, regular meetings./spanspan9.Maintains files and security of confidential information./spanspan10. Answers telephones, prioritizes, screens and redirects calls. Answers questions, handles routine matters on own initiative and takes messages./spanspan11.Demonstrates respect and regard for the dignity of all patients, families, visitors and fellow employees to ensure a professional, responsible and courteous environment./spanspan12. Promotes effective working relations and works effectively as part of a department/unit team inter and intra departmentally to facilitate the department's/unit's ability to meet its goals and objectives./spanspan13.Makes travel arrangements, orders tickets, makes and confirms lodging and airline reservations, prepares travel and expense reports./spanspan14.spanIspannputs data for department support for items such as timekeeping, process improvement, the department procedure manual, and department phone stats. Enters orders in PeopleSoft and other systems./span/span/spanspan15. spanPerforms other duties as assigned./span/spanbspan/span/bbspanSTANDARD QUALIFICATIONS/span/bspan/spanspanTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.span /spanThe requirements listed below are representative of the knowledge, skill and/or ability required.span /spanReasonable accommodations may be made to enable individuals with disabilities to perform the essential duties./spanspan/spanbspanA. /span/buspanEducation / Training: /span/uspanspan/span3-5 years spanof progressively responsible secretarial experience/span. spanbrbrbr/spanbspan/span/b/spanbspanB. /span/buspanWork Experience/span/uspan:/spanspan Ability to prioritize work assignments and anticipate work that must be done on behalf of the physicians, excellent verbal and written communication skills, /spanspanteam-oriented and demonst

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