Central Michigan University SECRETARY in Mount Pleasant, Michigan

Position Information

Position Summary

Responsible for receptionist duties; office support; database and file maintenance.

Required Qualifications

High school diploma or GED. Two years of qualifying experience or a combination of education and experience that equates to two years. Experience with Microsoft Word. Customer service experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the job.

Duties & Responsibilities

Receptionist duties, including greeting guests and answering phone. First line of contact for students and guests with issues or questions. Assists students with course registration questions/concerns. Prepares routine bump card requests in consultation with faculty members. Prepares faculty classroom materials, research, correspondence and other computer work. Assist with coordinating work flow and oversee work of student office assistants. Textbook orders, including ordering desk copies and tracking desk copy receipt. Copier, fax machine, network printer, scanner oversight, service calls, clearing paper jams. Assist faculty/student office assistants with operation. Oversight of workroom including stocking of supplies and maintenance/upkeep. Prepare faculty office hours directory and office hour door cards for faculty office doors. Prepare student opinion survey materials, access and distribute reports, maintain SOS supplies. Access electronic student records as needed. Maintain/update departmental flyers and handouts. Maintain major/minor student files and all associated paperwork. Maintain departmental major and minor database. Prepare/distribute electronic communications to majors/minors. Prepare outgoing mail. Distribute incoming mail. May assist with routine changes to departmental website. Track faculty telephone and copier charges. Prepare communications to alumni, including department newsletter once implemented. Assist faculty with utilization of OFIS. Run OFIS reports as needed. Word processing/proofreading of year-end report, and other reports as assigned. Serve as support for Executive Secretary, assisting on any projects as requested. Other duties as assigned.

Message to Applicants

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

About CMU

Founded 125 years ago, Central Michigan University is a major, national university with 26,000 students, more than 30 remote locations in the U.S. and Canada, and 225,000 alumni worldwide.

CMU offers more than 200 academic programs at the undergraduate, master’s, specialist and doctoral levels. Academic excellence is found in programs considered among the best in the nation, such as engineering, information systems, neuroscience, physician assistant, physical therapy, sales, logistics, fashion merchandising and design, advertising, marketing, public relations, and broadcasting. Central has been a pioneer in extended learning for nearly 50 years, and its online programs for undergraduates and the military, as well as its online MBA and online graduate education for teachers and school leaders, are nationally ranked.

Central Michigan University expands its academics with immersive, hands-on opportunities such as research, volunteering, study abroad, internships and leadership experiences.

The fourth-largest university in Michigan began with the mission of addressing a demand for teachers prepared and qualified to lead classrooms and educate future generations. That commitment to fulfilling unmet needs continues today through many newer programs, including our College of Medicine, which in May 2017 graduated its first class of doctors dedicated to serving medically underserved communities.

Employees have access to fitness facilities and a nationally recognized wellness program as well as health care and benefits that exceed regional, state and national norms.

With student-athletes who are expected to perform equally well in the classroom and on the field, CMU is a member of the NCAA Division I Mid-American Conference. CMU Athletics regularly earns accolades for student excellence in the classroom (almost 30 percent of our students were honored in spring 2017 for GPAs of 3.5 or higher) and on the field, with frequent men’s and women’s championship seasons in sports such as football, basketball, gymnastics, field hockey, soccer, baseball and softball, and wrestling.

Central is located in a quaint, tight-knit community in the heart of central lower Michigan. Our community offers a robust mix of outdoor opportunities, family attractions. and restaurants and brew pubs. Mount Pleasant’s small-town life is complemented by cultural activities on campus, including concerts, plays and guest speakers. Mount Pleasant is an hour or two from most Michigan destination spots, including Detroit, Grand Rapids, Lansing and Ann Arbor, as well as the state’s sunset beaches, golf and ski resorts, and our famous “Up North” communities, state parks and lakes.

EEO Statement

CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see http://www.cmich.edu/ocrie.)

If you wish to see “EEO is the Law” posters, please click here.

Position Number: 03610

Type of Recruitment: External

Position Title: SECRETARY

Supervision Exercised: None.

Employee Group: Office Professional

_Staff Pay Level

4

Pay Range: $11.34 - $18.64

Division: Academic Affairs

Department: Sociology, Anthropology & Social Work

Position Status: Regular

Employment Status: Full-Time

FTE: 1.0

Position Type: 12 month

Weekly Work Schedule: Monday - Friday, 8:00a.m.- 5:00p.m.; evenings and weekends as required

At Will?: No

Location: Mount Pleasant, MI

Posting Begins: 09/16/2018

Posting Ends: 09/23/2018

Open Until Filled: No