G-TECH Services, Inc. Coordinator General/Technical Coordination in Dearborn, Michigan

Job Description:

  • Meeting and Event Coordination: work with all global offices to complete logistics for key Research and Advanced Engineering meetings.

  • Includes setup of meetings in Outlook, creating distribution lists, working with executive administration personnel to manage agendas and changes to meeting content.

  • Must work well with people at all levels up to the Chairman, pleasant, flexible, easy to work with.

  • Also support other special meetings and events setup: workshops, award ceremonies, technical shows, dept meetings, all hands meetings for R&A, Technical Advisory Council meetings, other dept events

  • Financial Coordination: support data entry and reconciliation processes for parts procurement, ensure that all financial controls and processes are in place, especially for department FAB credit card process reconciliation (familiar with Concur a plus). Support procurement for overall R&A organization--data entry, followup.

  • Communications Management-Assist with Public Affairs related tasks, in developing strong relationship between our client, and outside partners

  • Schedule Management-Manage Director and dept schedules in Outlook and other reporting mechanisms.

  • Facility Management-support the Facilities team to ensure that building labs and office runs smoothly; support building badging activity, building access requests

  • Adminstrative Support: for Director, Dept Managers and dept personnel (Chief of Staff and Business Office) , and as needed for Research Technical Fellows and their activities.

  • Support dept recordkeeping

Requirements:

  • 2 years experience in business operations

  • General administrative skills--meeting planning, administrative tasks, recordkeeping

  • Strong ability to work with people

  • Excellent written and oral communication skills

Preferred Requirements:

  • 5+ years experience in business operations

  • Familiarity with automotive processes a plus

  • Expert in Microsoft Tools (Word, Outlook, Excel, Powerpoint

  • Expert in Concur expense reporting tool

Education:

  • High School Diploma

  • Associates Degree in Business

Preferred Education:

  • Bachelors Degree in Business or Technical or Communications

Category Clerical

Function Clerical / Administrative

Req ID JN -012019-110513