G-TECH Services, Inc. Coordinator General/Technical Coordination in Dearborn, Michigan
Meeting and Event Coordination: work with all global offices to complete logistics for key Research and Advanced Engineering meetings.
Includes setup of meetings in Outlook, creating distribution lists, working with executive administration personnel to manage agendas and changes to meeting content.
Must work well with people at all levels up to the Chairman, pleasant, flexible, easy to work with.
Also support other special meetings and events setup: workshops, award ceremonies, technical shows, dept meetings, all hands meetings for R&A, Technical Advisory Council meetings, other dept events
Financial Coordination: support data entry and reconciliation processes for parts procurement, ensure that all financial controls and processes are in place, especially for department FAB credit card process reconciliation (familiar with Concur a plus). Support procurement for overall R&A organization--data entry, followup.
Communications Management-Assist with Public Affairs related tasks, in developing strong relationship between our client, and outside partners
Schedule Management-Manage Director and dept schedules in Outlook and other reporting mechanisms.
Facility Management-support the Facilities team to ensure that building labs and office runs smoothly; support building badging activity, building access requests
Adminstrative Support: for Director, Dept Managers and dept personnel (Chief of Staff and Business Office) , and as needed for Research Technical Fellows and their activities.
Support dept recordkeeping
2 years experience in business operations
General administrative skills--meeting planning, administrative tasks, recordkeeping
Strong ability to work with people
Excellent written and oral communication skills
5+ years experience in business operations
Familiarity with automotive processes a plus
Expert in Microsoft Tools (Word, Outlook, Excel, Powerpoint
Expert in Concur expense reporting tool
High School Diploma
Associates Degree in Business
- Bachelors Degree in Business or Technical or Communications
Function Clerical / Administrative
Req ID JN -012019-110513