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MiHIN Project Coordinator in Ann Arbor (remote temporarily), Michigan

Position Purpose

This position is responsible for helping to plan, coordinate, implement and finalize projects according to the specifications and deadlines. It includes tracking project staff activities and contractor or financial resources according to the overall project budget and scope of work. At the start of each new activity, the project coordinator will help capture the definition of the project?s objectives, schedules, identify key project milestones, and oversee quality control throughout the entire project.

Duties and responsibilities

To support project delivery processes at MiHIN, the Project Coordinator shall help attain resources, coordinate internal MiHIN team members and third-party contractors and/or consultants, as well as supervise any student interns hired to support projects. This includes the identification, assessment, and communication of project risks and the regular communication with the executive management team about project status and project critical success factor requirements. Specific duties include:

To support project delivery processes at MiHIN, the Project Coordinator shall help attain resources, coordinate internal MiHIN team members and third-party contractors and/or consultants, as well as supervise any student interns hired to support projects. This includes the identification, assessment, and communication of project risks and the regular communication with the executive management team about project status and project critical success factor requirements. Specific duties include:

  • Draft, update and maintain project scope, project charter, resource budgets, and project schedule documents

  • Routinely communicate project status, resource utilization, and high-level project schedule to executive management and related project team members

  • Facilitate documentation of requirements from internal and external stakeholders to ensure commitment and understanding of scope by all participants

  • Day-to-day support for certain projects including initiating, coordinating, scheduling, preparing agendas, tracking follow-ups actions, and documenting meeting activities

  • Ensure that necessary parties (staff, vendors, and stakeholders) are included to accomplish the meeting agendas, goals, and the project?s milestones or deliverables

  • Work with participating organizations to serve as the primary day-to-day contact to facilitate communication and coordinate project activities

  • Assist in the development of Use Case documents with appropriate MiHIN directors, team members, or operations advisory committee/working groups

  • Effectively communicate and respond via email, telephone, and formal writing

  • Help manage and track the work of MiHIN approved vendors, vendor contracts, vendor Statements of Work (SOWs) and vendor deliverables

  • Document project status in online tools

  • Assist in developing and documenting related policies and procedures

  • Attend/participate in weekly project management calls, stakeholder roll calls, staff roll calls, and related project meetings as directed

  • Ensure that Information MiHIN produces, maintains, stores, or transmits remains secure through adherence to MiHIN's Security Policies and Procedures

    Qualifications

    Required qualifications include:

  • Associates degree or one to two years of relevant work experience.

  • Demonstrated ability to successfully learn project management methods, techniques, and tools

  • Ability to write and communicate effectively

  • Excellent team support and listening skills

  • Exceptional comfort using online tools and working with presentation or drawing applications

  • Track record of being a self-starter and problem solving

  • Demonstrated organizational skills and strong attention to detail

    Preferred qualifications include:

  • Bachelor?s degree

  • Previous exposure to high tech, public sector, and/or healthcare industries

  • Prior experience with large scale information technology projects

    Direct reports

    N/A

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