Job Information
MiHIN Project Coordinator in Ann Arbor (remote temporarily), Michigan
Position Purpose
This position is responsible for helping to plan, coordinate, implement and finalize projects according to the specifications and deadlines. It includes tracking project staff activities and contractor or financial resources according to the overall project budget and scope of work. At the start of each new activity, the project coordinator will help capture the definition of the project?s objectives, schedules, identify key project milestones, and oversee quality control throughout the entire project.
Duties and responsibilities
To support project delivery processes at MiHIN, the Project Coordinator shall help attain resources, coordinate internal MiHIN team members and third-party contractors and/or consultants, as well as supervise any student interns hired to support projects. This includes the identification, assessment, and communication of project risks and the regular communication with the executive management team about project status and project critical success factor requirements. Specific duties include:
To support project delivery processes at MiHIN, the Project Coordinator shall help attain resources, coordinate internal MiHIN team members and third-party contractors and/or consultants, as well as supervise any student interns hired to support projects. This includes the identification, assessment, and communication of project risks and the regular communication with the executive management team about project status and project critical success factor requirements. Specific duties include:
Draft, update and maintain project scope, project charter, resource budgets, and project schedule documents
Routinely communicate project status, resource utilization, and high-level project schedule to executive management and related project team members
Facilitate documentation of requirements from internal and external stakeholders to ensure commitment and understanding of scope by all participants
Day-to-day support for certain projects including initiating, coordinating, scheduling, preparing agendas, tracking follow-ups actions, and documenting meeting activities
Ensure that necessary parties (staff, vendors, and stakeholders) are included to accomplish the meeting agendas, goals, and the project?s milestones or deliverables
Work with participating organizations to serve as the primary day-to-day contact to facilitate communication and coordinate project activities
Assist in the development of Use Case documents with appropriate MiHIN directors, team members, or operations advisory committee/working groups
Effectively communicate and respond via email, telephone, and formal writing
Help manage and track the work of MiHIN approved vendors, vendor contracts, vendor Statements of Work (SOWs) and vendor deliverables
Document project status in online tools
Assist in developing and documenting related policies and procedures
Attend/participate in weekly project management calls, stakeholder roll calls, staff roll calls, and related project meetings as directed
Ensure that Information MiHIN produces, maintains, stores, or transmits remains secure through adherence to MiHIN's Security Policies and Procedures
Qualifications
Required qualifications include:
Associates degree or one to two years of relevant work experience.
Demonstrated ability to successfully learn project management methods, techniques, and tools
Ability to write and communicate effectively
Excellent team support and listening skills
Exceptional comfort using online tools and working with presentation or drawing applications
Track record of being a self-starter and problem solving
Demonstrated organizational skills and strong attention to detail
Preferred qualifications include:
Bachelor?s degree
Previous exposure to high tech, public sector, and/or healthcare industries
Prior experience with large scale information technology projects
Direct reports
N/A